Everything included in
Material Management
Purchase Order Management
Raise, approve and track purchase orders digitally. Multi-level approval workflow ensures no unauthorised purchasing.
Vendor Management
Maintain vendor profiles, pricing history and performance records. Compare quotes and select the best vendor automatically.
GRN & Stock Receiving
Goods Receipt Notes verify deliveries against purchase orders. Discrepancies flagged automatically for follow-up.
Inter-department Transfers
Track stock movements between kitchen, bar, housekeeping and stores — full audit trail for every transfer.
Recipe Cost Linking
Define recipes with ingredients and quantities. System calculates cost per dish in real time as ingredient prices change.
Wastage Tracking
Record and analyse wastage by item, department and reason — identify patterns and reduce preventable waste.
Reorder Level Alerts
Automatic alerts when stock falls below reorder levels — never run out of critical items.
Stock Audit Tools
Physical stock count tools with variance reporting — identify pilferage and discrepancies instantly.
Daily Consumption Reports
Track consumption by outlet against recipe standards — spot over-consumption before it becomes a cost problem.
Cost of Goods Sold
Accurate COGS calculation linked to POS sales data — real-time food cost percentage by outlet and item.
Expiry & FIFO Management
Track expiry dates and enforce FIFO (First In, First Out) for perishable items — reduce spoilage and waste.
Engineering Stores
Manage engineering spares, housekeeping supplies and general stores alongside F&B inventory.
What Material Management does for your hotel
Reduce F&B costs by 10–15% through recipe costing and wastage control
Eliminate stock-outs with automatic reorder level alerts
Prevent unauthorised purchasing with digital approval workflows
Catch pilferage early with regular stock variance reports
Accurate COGS for real financial reporting
Link purchasing directly to recipe standards — no more guesswork
How hotels use Material Management
Multi-outlet Hotel with F&B
Central purchasing for 3 restaurants, a bar and room service — each outlet tracks its own consumption against centrally purchased inventory.
Luxury Resort
Premium ingredient management with supplier price tracking, recipe costing for fine dining menus and housekeeping linen inventory.
Budget Hotel
Simple inventory for a small restaurant and housekeeping — automatic reorder alerts ensure critical items are always in stock.
RELATED MODULES
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